Basic Job Overview

> Administrator<
> Blackwood <
> Job Type: Full Time / Permanent <
> Salary: £NEG <


About the role

Balfour Beatty are looking for an Administrator to join our Power team based at Cefn Fforest, Blackwood.

What you'll be doing

As an Administrator you'll: 

In conjunction with the relevant Project Manager and Site Staff – keep a up to date plant sheet recording all on-hire and off-hires. Updating the Plant sheet on a weekly basis and pass to Team Coordinator for input onto Oracle R12  –  remove

In conjunction with the relevant Project Manager maintain Risk Registers in line with contract requirements –  remove

Ordering plant and material from internal and external supplies – arranging transport if required and liaising with Plant Desk if repairs/replacements are necessary. 

Enter all Waste / Special Waste Transfer notes onto the Environmental Database at the end of each month. Check all new subcontractors have full licenses and enter onto database 

Control of all Incoming and Outgoing Correspondence, Project Files , Standards Library, Design Log, Minutes of Meetings and other project related documentation.

Issue and maintain Site Start up Packs for Contracts

Take meeting minutes as required by the Project Manager

Checking that all vehicles are allocated to the correct contract on a weekly basis, monitoring permit to drives and drivers report.   Use of the Masternaut system would be advantageous.  

Ensure general health and safety is maintained and project related administration duties carried out in line with Business Management System as and when required 

General duties for example: Minutes of Meeting, Photocopying and Scanning and any other ad hoc assistance as required by the company.

Maintaining absence/sickness/holiday trackers for weekly paid operatives

Cover reception when required – screen telephone calls, deal with messages and enquiries

Cover plan of the day when required

Book conference rooms – internally and externally for team meetings

Any other admin task that maybe required by their line manager / project manager

Input invoices accurately and in a timely manner onto the WIMS system for payment

Who we're looking for

You'll have/be: 

The following qualities/experience are Essential:

Must have previous experience of working for a reactive business

Good organisational skills

Highly organised 

Self-starter capable of meeting tight deadlines

Good communication skills – verbal and written

Good forward thinker and planner

The following qualities/experience are desirable:

Articulate and persuasive 

Adaptable and able to respond to change.

Actively involved

Ability to perform consistently under pressure

Why work for us

Day in, day out, our teams deliver some of the UK’s most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.

Why join us?

As if contributing to and supporting work that makes life better for millions wasn’t rewarding enough, we offer a full range of benefits too. You’ll have the freedom to shape the package that’s right for you and your life. Here are some of our key benefits:

– Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.

– 25 days paid annual leave (pro rata)

– Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave

– Pension, share incentive plan, volunteering leave, recognition schemes and much more…

About us

Balfour Beatty’s Power Transmission & Distribution teams work with regional, national and international electricity network owners and operators to provide technical engineering solutions across the full spectrum of the electricity grid, including overhead lines, cabling, substations and distribution networks.

From scoping and feasibility, to design, construction and on-going maintenance, our in-house experts, flexible resources and industry-leading innovations support customers in the development of some of the UK’s most ambitious power transmission and distribution projects.

Diversity and inclusion

At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit

We are a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.

As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit:

We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at

To apply for this job please visit www.cv-library.co.uk.